Meeting documents

There were no items of urgent business introduced by the Chair.

There were no declarations of interest received.

The minutes of the last meeting held on 16^th October 2012 were approved as an accurate record.

Members considered the report of the Head of Governance, Procurement & Transparency which provided the Committee with information of the Project Director’s Delegated Decisions and Contract Changes since the last meeting of the Committee.

The Committee considered the report of the Director of Contract Services which provided Members with background information on the accounting treatment of life cycle and maintenance costs and set out the contractual arrangements for ensuring an appropriate level of expenditure is maintained by the Contractor.

With regard to the life cycle maintenance work that had been undertaken at Raikes Lane Thermal Recovery Facility (TRF), Bolton, a Member queried whether the boiler tube that had required replacement at the facility had been due to wear from normal use, and whether the replacement part was British made.

The Director of Contract Services explained that the replacement was not British made, and confirmed that the replacement had been as a result of wear from the normal usage of the facility. He explained that the performance of the facility was continuously monitored.

At this point the Finance Manager left the meeting.

Consideration was given to the report of the Head of Governance, Procurement & Transparency which sought to obtain the Committee’s comments and endorsement of the Committee Work Programme for the 2012/13 Municipal Year.

To consider and, if thought fit, to pass the following resolution:

"That, in accordance and with Section 100(4) of the Local Government Act 1972, the public and press are excluded from the meeting at this juncture for the following business on the grounds that it involves the disclosure of exempt information as defined in the respectively indicated paragraph(s) of Part 1 of the Schedule 12A of the Act.

It would not be, on balance, in the public interest to disclose this information to the public and press because disclosure for the reasons indicated within the report(s)."

The Committee considered the report of the Director of Contract Services which provided Members with an update on the Recycling and Waste Management Contract (the Contract) progress with verified data up to end of September 2012 (Quarter 2) and unverified data, where available, up to October 2012. The report provided information on finance, theperformance framework and construction and Contract waste processed. The report was also supplemented by a presentation which provided further details of the issues highlighted within the report.

Members asked questions regarding the recycling of materials recovered from the Mechanical Biological Treatment – Anaerobic Digestion (MBT-AD) facilities, progress with the construction of Runcorn Thermal Power Station (TPS), the potential impact of funding for Districts from the Department for Communities and Local Government (DCLG) for weekly bin collections on waste arisings, the impact of initiatives to collect high CV waste at Household Waste Recycling Centres (HWRCs) for processing at Raikes Lane TRF, Bolton, and meeting-and-greeting at HWRCs.

Following the consideration of the report and presentation, the Director of Contract Services requested feedback from Members regarding the format and level of detail of the reports, the use of a presentation to supplement the Contract Update report, and the glossary of acronyms which was provided following the agenda pack. Members agreed that level of detail within the reports was appropriate, and the presentation and glossary of terms were useful additions to add clarity and detail to the reports.

The final meeting of the Committee for the 2012/13 Municipal Year is scheduled to be held on 12^th February 2013 at 2.00pm at the GMWDA.

The Committee noted the dates of future meetings.