Agenda and minutes

AGM, AGMA Statutory Functions Committee 2020/21 - Wednesday, 18th September, 2019 2.30 pm

Venue: Board Room, GMCA, Churchgate House, 56 Oxford Street, Manchester M1 6eu

Contact: Jenny Hollamby, Governance & Scrutiny  Tel: 0161 778 7009 Email:  jenny.hollamby@greatermanchester-ca.gov.uk

Items
No. Item

1.

APPOINTMENT OF CHAIR AND VICE-CHAIR

Minutes:

That the GMCA Portfolio Lead for Culture be Chair of the AGMA Statutory Functions

Committee for 2019/20.

 

A nomination was made for Councillor Janet Emsley to be appointed Vice Chair. There being no other nominations made, and upon a motion being proposed and seconded, it was:

 

RESOLVED/-

 

1.                  That the appointment of Councillor David Greenhalgh,GMCA Portfolio Lead for Culture asChair of the AGMA Statutory Functions Committee for 2019/20 be noted.

2.                  That Councillor Janet Emsley be appointed as Vice Chair of the AGMA Statutory Functions Committee for 2019/20.

 

2.

APOLOGIES

Minutes:

Apologies for absence were received from Councillors Bernard Stone (Manchester CC), David Lancaster (Salford CC), Mike Smith (Tameside MBC), Carl Sweeney (Wigan Council). Alison McKenzie-Folan, GMCA Chief Executive Portfolio Lead (Wigan Council).

 

Apologies for absence were also received from the following Officers, Alison McKenzie-Folan (Portfolio Lead Chief Executive), Alison Gordon (GMCA), Tony Trehy (Bury) and Caroline Barrow (Salford).

 

3.

CHAIR'S ANNOUNCEMENTS AND URGENT BUSINESS

Minutes:

There were no Chairs’ announcements or items of urgent business introduced at the meeting.

4.

2019/20 MEMBERSHIP OF THE COMMITTEE

To note the 2019/20 Membership of the Committee as agreed at the Joint GMCA and AGMA Executive Board on 28 June 2019:

 

Portfolio

Holder

Chief Executive

Culture

David Greenhalgh

Alison McKenzie-Folan

District

Member

Substitute Member

Bolton

Martyn Cox (Con)

Stuart Haslam (Con)

Bury

Joan Grimshaw (Lab)

David Jones (Lab)

Manchester

Bernard Stone (Lab)

Vacancy

Oldham

Norman Briggs (Lab)

Mohammed Alyas (Lab)

Rochdale

Janet Emsley (Lab)

Susan Smith (Lab)

Salford

Stephen Coen (Lab)

Anne-Marie Humphries (Lab)

Stockport

Kate Butler (Lab)

Tom McGee (Lab)

Tameside

Leanne Feeley (Lab)

Mike Smith (Lab)

Trafford

Jane Baugh(Lab)

Mike Freeman (Lab)

Wigan

Carl Sweeney (Lab)

Bill Clarke (Lab)

 

Minutes:

The Committee noted the 2019/20 Membership of the Committee as agreed at the Joint GMCA and AGMA Executive Board on 28 June 2019:

 

Portfolio Leader

Portfolio Chief Executive

David Greenhalgh

Alison McKenzie-Folan

District

Member

Substitute Member

Bolton

Martyn Cox (Con)

Stuart Haslam (Con)

Bury

Joan Grimshaw (Lab)

David Jones (Lab)

Manchester

Bernard Stone (Lab)

Vacancy

Oldham

Norman Briggs (Lab)

Mohammed Alyas (Lab)

Rochdale

Janet Emsley (Lab)

Susan Smith (Lab)

Salford

Stephen Coen (Lab)

Anne-Marie Humphries (Lab)

Stockport

Kate Butler (Lab)

Tom McGee (Lab)

Tameside

Leanne Feeley (Lab)

Mike Smith (Lab)

Trafford

Jane Baugh(Lab)

Mike Freeman (Lab)

Wigan

Carl Sweeney (Lab)

Bill Clarke (Lab)

 

RESOLVED/-

 

That the Committee noted its Membership for the 2019/20 Municipal Year.

 

5.

DECLARATIONS OF INTEREST pdf icon PDF 307 KB

Minutes:

There were no declarations of interest received prior to the meeting.

6.

TERMS OF REFERENCE pdf icon PDF 198 KB

To note the Committee’s Terms of Reference

Minutes:

RESOLVED/-

 

That the Committee noted it’s Terms of Reference for the 2019/20 Municipal Year.

7.

MINUTES pdf icon PDF 124 KB

To consider the approval of the minutes of the meeting held on 22 August 2018 as a correct record.

Minutes:

RESOLVED/-

 

That the Committee approved the minutes of the last meeting held on 22 August 2018 as an accurate record.

8.

MEMBER'S CODE OF CONDUCT AND ANNUAL DECLARATION OF INTEREST FORM pdf icon PDF 303 KB

To remind members of their obligations under the GMCA Members Code of Conduct and to complete an annual declaration of interest form which will be published on the GMCA website.

 

Members who have not previously, are requested to complete the Annual Declaration of Interest Form and return to the Governance and Scrutiny Team Officer in attendance.

 

 

Additional documents:

Minutes:

Members were reminded of their obligations under the GMCA Members Code of Conduct and to complete an annual declaration of interest form which would be published on the GMCA website.

 

A blank form, along with their current Register as published on their local Council websites, were mailed to Members who had not previously completed a form prior to the meeting.

 

RESOLVED/-

 

That Members complete an annual declaration of interest form and return it to the Governance and Scrutiny Team for publication on the GMCA website.

 

 

9.

GREATER MANCHESTER COUNTY RECORD OFFICE AND GREATER MANCHESTER ARCHIVES & LOCAL STUDIES PARTNERSHIP pdf icon PDF 479 KB

Report of Neil MacInnes, Head of Libraries, Galleries and Culture, Manchester City Council, Sheena Macfarlane, Head of Cultural Services, Oldham Council, Philip Cooke, Citywide Services Manager, Libraries and Archives - Manchester City Council

 

Additional documents:

Minutes:

The Committee considered a report that detailed the progress of Archives+ and the Greater Manchester Archives and Local Studies Partnership, its future priorities and the 2017-2020 Development Plan.

 

RESOLVED/-

 

Members noted the progress of Archives+ the Greater Manchester Archives and Local Studies Partnership.

 

10.

CLOSEDOWN OF AGMA S48 GRANTS PROGRAMME pdf icon PDF 383 KB

Report of Sue Parkinson, Principal Resources and Programmes Officer, GMCA

Minutes:

Members considered a report that informed the Committee of the closure of the AGMA-run Section 48 grants fund, in line with the legislative requirements concerning closure of the scheme as of the 1st April 2019.

 

RESOLVED/-

 

That the report be noted.

11.

GM DISASTER RELIEF FUND ANNUAL IMPACT REPORT 2018-2019 pdf icon PDF 459 KB

Report of Forever Manchester, to note.

Minutes:

The Forever Manchester, Greater Manchester Disaster Relief Fund, Annual Impact Report 2018-2019 was considered.

 

RESOLVED/-

 

That the report be noted.

12.

DATES AND TIMES OF FUTURE MEETTINGS

That meetings be organised in accordance with the Committee’s Terms of Reference (at least twice a year) and circulated to Members.

Minutes:

That meetings be organised in accordance with the Committee’s Terms of Reference (at least twice a year) and circulated to Members.

 

RESOLVED/-

 

That dates and times be circulated to Members.